With the best photo organizing software, you can get your archive under control. The more photos you take, the more you have to deal with, and the longer you wait before properly organizing them, the harder it's going to be. That's why it's best to implement a cataloguing system as soon as possible, whether on your hard drives, on the cloud or both, and the best photo organizing software is the perfect way to do it.
Modern photo organizing programs will offer clever automated features for grouping, tagging and categorising your images. They tend to have an intuitive, easy-to-use interface and a robust searching system that makes it easy to find specific images. Some programs have even started to add AI features for automatic labelling and detection, meaning you can use subject-specific search terms like "ocean" or "party".
We've picked out a selection of the best photo organizing tools to use right now. These include options for Windows, Mac and mobile, with a mixture of free and paid-for tools – both subscription based and one-time purchase. Read on to see which ones we've picked – and check out our guide to the best photo editing software if you're looking for a complete post-processing workflow.
George Cairns
George has been freelancing as a photo fixing and creative tutorial writer since 2002, working for award winning titles such as Digital Camera, PhotoPlus, N-Photo and Practical Photoshop. He's expert in communicating the ins and outs of Photoshop and Lightroom, as well as producing video production tutorials on Final Cut Pro and iMovie for magazines such as iCreate and Mac Format. He also produces regular and exclusive image-editing tutorials for his YouTube channel.
If you like to do all your editing and organizing purely on a computer (PC or Mac) then this is the best on-computer organizer you can buy. Read more below
If you're a photographer that's always on the go and likes to have images accessible on various devices then this cloud-based organizer is the best solution. Read more below
If you're a beginner then this stripped-down, no-nonsense organizer from Adobe is your best automatic organizer for date and time, it can even scan faces too. Read more below
If you want a free and smart solution to your photo, and in this case video organizing then Google Photos is the perfect match. it offers AI smarts and automatic Photo and video backup. Read more below
If you work solely in the Adobe eco-space using Adobe Bridge makes file viewing and organization much easier and gives you access to EXIF data views so it works brilliantly for content creatives such as art directors. Read more below
For that dialed-in to the Apple eco-system, there is no better, and simpler organization tool than Apple Photos. You can search for, edit, and share images online all within the app. Read more below
Best photo organizing software in 2024
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Compatible with: Windows 10 64-bit 1909 or later, macOS Catalina (10.15) or later
Payment model: Annual subscription paid monthly
Free trial: 7 days
Reasons to buy
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Smart Collections
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Excellent search features
Reasons to avoid
-
Need to import images
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Limited support for older OS
Lightroom is the best known name in photo organization. But what you may not realise is that there are now two versions. And so if you ever used Lightroom pre-2017, the version you'll be familiar with is now renamed Lightroom Classic. It remains the best version if you want all your images to live on your computer, or connected devices like an external hard drive. If you want them to live in the cloud, however, you'll want Lightroom, which is number 2 on our list.
With Lightroom Classic, when you plug in external devices or memory cards, you’ll be greeted with a suite of importing options. You can add and tweak keywords, create and place photos in Collections or Smart Collections, and apply Develop presets to files during the import process for a faster image editing workflow. You even get the option to avoid importing suspected duplicates in order to keep the software running efficiently.
Unfortunately, without this import process, viewing photos on the storage device can’t be done like other organizers on this list. Still though, once you buy into this method of working, Lightroom Classic becomes excellent for both managing photos and editing them alike.
Sort images into Collections to keep photos of specific subjects in one place, or create Smart Collections to have Lightroom Classic automatically add images to each Collection based on rules set by the user (such as specific keywords, ratings, or flags). For more details, see our Lightroom Classic review.
There's also a web version called Lightroom. This has advantages of its own, but more limited organizing tools and you have to pay extra for the online storage. For details, see Adobe Lightroom vs Lightroom Classic.
Compatible with: Windows 10 64-bit 1909 or later, macOS Catalina (10.15) or later
Payment model: Annual subscription or paid monthly
Free trial: 7 days
Reasons to buy
+
Same editing features on mobile, tablet, and PC
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Syncs photos and edits across devices automatically
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Powerful AI tools
Reasons to avoid
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Monthly fee
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Not all features of Lightroom Classic
As the name suggest, Lightroom Classic is the older version of Lightroom. The newer version, simply titled Lightroom, rebuilds things from the ground up for a new cloud-based experience. You get access to your entire photo library, the same development tools on every device you own, including a smartphone, tablet, and PC/Mac, and it syncs your edits. This is all included in the monthly price.
Magical smart preview edits give you near-perfect quality previews to view and edit at a fraction of the size, so storage and bandwidth don't take a massive hit. You can of course download the full-size copy to edit in-app if you so wish.
One drawback is the software has been designed for mobile and touch first, so often in places doesn't feel as home on a PC or Mac as the user interface of Lightroom Classic. For more details, see our Lightroom review.
Compatible with: Windows 10 v1903 and up, macOS 10.14 - 10.15 or macOS 11
Payment model: One-time purchase
Free trial: 30 days
Reasons to buy
+
Big, simplified thumbnail view
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AI-powered searching
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Can organize without importing
Reasons to avoid
-
Not available on its own
While Photoshop and Premiere Pro are aimed at pros and semi-pros, both can be a little complex for beginners to pick up. Hence Adobe also offers Photoshop Elements and Premiere Elements, which are both simpler and easier to start with. Both contain Elements Organizer, which automatically organizes your photos and videos by date, and a variety of other ways, too.
To start with, the software scans all photos for faces and location tags for automatic categorization and then further filters using intelligent topics such as sunrises, parties, animals, and more. Manual organization involves picking your favorites, creating albums and folders, and the option to filter with multiple search terms, e.g., “puppy” and “outside,” to return more accurate results.
Basic editing is possible, too, and the software is optimized for touchscreen devices as well as desktop-based computers.
Best cross-platform
(Image credit: Rod Lawton)
4. Google Photos
Google's free (to a point) service works well across different platforms.
Specifications
Compatible with: Windows 7 and up, macOS El Capitan (10.11) and up, and internet browser support
Payment model: Free (payment for upgraded storage)
Free trial: N/A
Reasons to buy
+
Machine learning organizing tools
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Free across devices
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Compatible with any device with internet browser
Reasons to avoid
-
Payment required for upgraded storage
Google Photos is free, cross-platform, and has some AI smarts and automatic photo and video backup to autonomize the photo (and video) organization process.
With Google Photos, your images can be viewed on any device, whether using the app or the weblink to your photos. They’re also automatically organized and available for searching based on myriad filters including GPS location and who’s in a photo. The AI allows searches for a range of subjects such as dogs, cats, cars, planes etc, or even events such as birthdays and weddings.
Thanks to simple folder management, it’s easy to share photos and albums with friends and family. You can also order prints and photobooks right from the app and get them delivered straight to your door.
Basic editing functions help to enhance colors or levels too, aimed at casual users or those with limited image editing knowledge. It’s also possible to use Google Photos as a plug-in for various image editing software programs to publish images straight to Google Photos.
If you're using lots of Adobe apps, Bridge is a good organizing resource.
Specifications
Compatible with: Windows 10 64-bit version 1909 or later, macOS v10.15 or later
Payment model: Free or as part of Creative Cloud subscription
Free trial: N/A
Reasons to buy
+
Lots of organizational tools
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Multiple views/layouts
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Direct folder browsing
Reasons to avoid
-
Basic Collections
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Cross-folder searches are slow
Adobe Bridge is similar to Lightroom Classic but without the complex editing suite attached onto it. Actually, for file viewing and organization it could be argued that Bridge is much easier to use since it has easy access to EXIF data views so it works brilliantly for content creatives such as art directors, who need this information without any of the extra editing features.
The navigation layout is superb with the views being split into six different categories, with more to boot. Essentials mode displays the directory, files contained in the selected folder, and a full read-out of EXIF data. If you’re building a brand or working on a specific project with multiple photos and other files, you can synchronize design styles and assets across devices using Creative Cloud Libraries.
For those used to the Lightroom Classic layout, the filmstrip view may be the simplest way to navigate and organize photos. A useful Output tab puts power in the user’s hands by offering tools to create contact sheets in a variety of paper size formats. It includes options for displaying grids and margins, adding headers and footers, or even applying watermarks to protect intellectual property.
It’s not just about organizing photos either. Adobe Bridge is suitable for working on a wide range of file types, from 3D textures to InDesign documents and almost any other file format you can make with Adobe software, within reason.
The best option for photo organizing on a Mac or other iOS device.
Specifications
Compatible with: macOS, iOS
Payment model: Free (payment for upgraded storage)
Free trial: N/A
Reasons to buy
+
Free to use with compatible devices
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Intelligent AI-powered search options
Reasons to avoid
-
Apple devices only
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Some features only available on latest models
Images taken with iPhones or iPads live in the Apple Photos app. From here you can search for, edit, and share images online. Fortunately, Apple has done a great job at making it simple to find photos and videos here.
Apple Photos collates images into year, month, and day order, to make finding photos and videos faster. Intelligent curation using on-device machine learning removes clutter by choosing what it considers the best shots from a series of similar images, which clears up the interface and makes it easier to select photos.
Apple Photos scans photos intelligently to showcase images where main subjects are in better focus for enhanced previews. There are also some good basic editing tools which now expand to videos as well. It’s compatible with raw files too, for those using iPhones and iPads with A9 chips or later. And you can search for places, people, and events thanks to the intelligent search suggestions.
This clever program can organize your files without importing.
Specifications
Compatible with: Windows 7+
Payment model: One-off purchase or subscription
Free trial: 30 days
Reasons to buy
+
Good filters to search for photos
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Access files without importing
Reasons to avoid
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Only one year of updates
A powerful image editing program, ACDSee Photo Studio Professional 2024 is also an excellent digital asset management and photo editing software. Users can organize their photos using keywords, by date, using categories, via location, colour labels, and even EXIF data built right into the files themselves.
Photos can be imported to ACDSee Photo Studio Pro but files already stored on your storage device can also be accessed via the software (unlike Lightroom Classic which requires import before organizing). You can use AI keywords to search and find photos, rather than manually assigning keywords, and other top features include facial recognition and detection, batch renaming, keyword list imports, and customizable keyboard shortcuts.
This completely free option for Windows users is simple but effective
Specifications
Compatible with: Windows XP and up
Payment model: Free for home use
Free trial: N/A
Reasons to buy
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Ultra fast processing
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Lots of viewing and search options
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Brilliant for viewing and organizing
Reasons to avoid
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Windows only
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Basic editing tools only
FastStone Image Viewer is free, compatible with a wide array of image files, and even reads raw files. It’s a no-nonsense photo organizing and viewing program that’s also capable of processing basic edits as well. When other image organizing apps crash or are slow to load, this is the software we boot up. That’s because it’s blisteringly fast and has excellent fullscreen or minimized viewing, with fly-out menus on all four sides to do things like view the film strip and folder structure, display EXIF data, reach navigation options, and offer up a suite of editing tools.
In the Browser view you can easily see file directories on the left-hand pane and make swift changes to photo and folder storage locations. A helpful preview box below gives a thumbnail view of the image selected and any folder that’s clicked on will show its contents on the right-hand side for quick review. Of course, you can just do this with Windows’ own File Explorer but FastStone Image Viewer is much more helpful for displaying photos, with multiple view options, extra easy-to-reach metadata display, and simple editing functions built-in.
One ever-helpful option is the Compare Selected Images view which displays up to four photos next to each other to help image editors choose their favorite whilst organizing. Sadly it’s only available on Windows systems, but it can be installed to Mac devices via Bootcamp or run on a Virtual Machine if needed.
XNView functions like a browser by displaying opened images in separate tabs across the top of the app window. It has some basic editing functions like crop, color, and tone adjustment, too.
File directories are displayed in the left-hand pane, allowing users to switch between folders and storage devices with the same ease you would expect from File Explorer or Finder. In that same pane it also includes Favorites and Categories Filter tabs to help maintain and search for the appropriate photos.
XnView MP supports over 500 photo file formats and includes multipage and animated stills formats as well such as GIF, TIFF, APNG, and ICO. When saving though, it can export to approximately 70 different file formats.
Keyboard shortcuts can be utilized to quickly rate images for categorization later. The MP version contains all the XNView Classic features plus a few more and is optimized for Windows, Mac, and Linux systems on both 32-bit and 64-bit operating systems – making it accessible to almost everyone with a computer.
Many features can be operated with the scroll wheel/trackpad scroll gesture too, which makes it faster to switch between options and images but for those not used to this you can accidentally rate or change some photo options which feels like an oversight.
Best app
(Image credit: Slidebox)
10. Slidebox
This app for iOS and Android makes it easy to clear up your camera roll.
Specifications
Compatible with: iOS, Android
Payment model: Free (cloud storage available for $4.99 / month)
Free trial: No
Reasons to buy
+
Intuitive gesture-based controls
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Easily create new albums
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Free to use
Reasons to avoid
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Phone only
It might be the case that you've arrived at this guide because you're looking for an easy way to sort out the camera roll on your phone – something that can easily spin out of control. If you have thousands of photos on your phone and are looking for a way to organise them, Slidebox could be a good bet. It's an app available for both iOS and Android that makes it easy to start sorting through the slush.
Taking a cue from – of all things – dating apps, Slidebox operates via gesture based controls. It presents you with your photos in order, and allows you to either swipe up to delete them, or tap at the bottom to sort them into folders (which are easy to create). While this individual approach may sound cumbersome, in practice it's the only real way to deal with an out-of-control camera roll, where irreplaceable photos of loved ones and life events tend to be sandwiched between dross like shopping lists and blurry mis-frames.
Slidebox is completely free to use – though there is a $4.99/month storage option available for those who are worried about their poor SD card's capacity. It may not be the right fit for everyone, but trying it out will cost you nothing at all.
How we test the best photo organizing software
When it comes to photo organization software, we take into account special features, pricing and availability, and ease of use, as well as integration with other software. You'll find links below to full reviews, but where a full review doesn't yet exist, you can be sure that one of our expert team members has used the software as part of their everyday workflow. For more details, read how we test and review on Digital Camera World.
How to organize your images
Having the best photo organizing software is all well and good, but you need to use it in the right way to get the most from it. Here are three tips to help you get the most out of your photo organizer software.
FAQs
How should I name my images?
Ideally, you'd all give each of our photos a distinct and unique name. But in practice, there just isn't enough time in the day, so it's best to come up with a clear and consistent naming convention to help you keep track of them. It's basically a question of finding a system that works for you.
For example, you might give all of the photos from a particular shoot the same name and date and then a number, such as Stonehenge-2017-07-29-1, Stonehenge-2017-07-29-2 etc. However, if you don't have a good memory for when different shoots took place at the same location, you might want to add some context, such like Stonehenge-festival-sunrise-2017-07-29-1, or Stonehenge-clothing-ad-2018-01-12-1.
That might seem like a lot of typing, but most photo organizer software makes it easy to batch-name a group of images in this way.
How do I tag my images?
However thoughtfully you group your photos in folders, there'll be times when you're searching for specific categories of image that don't fit in that folder structure. So it's a worthwhile time investment to add as many tags as you can. This will be enormously helpful in finding images in future.
This process is quite similar adding hashtags on social media platforms like Instagram, or in a stock photo library. The main difference is that you're adding tags that you, rather than others, would be likely to search for.
Include everything from descriptive words ('nature', 'outdoors', 'snow' etc) to those relating to the image's mood ('happy', 'gloomy', 'peaceful') to technical aspects ('bokeh', '50mm', 'macro'). Again, this sounds like a lot of work, but photo organizer software can help to automate this process.
How should I organise my photos in folders?
Even if every one of your photos has a uniquely identifiable name, that's only the beginning of organizing them. It's also important to store your images in folders, and folders within those folders, so you can keep track of everything as time goes on.
How exactly you divide your images up will depend on your own needs. For example, some people will be more interested in grouping shots by date, and others by style (eg, portrait versus landscape, or high ISO versus low ISO). There is no 'right' answer here, it's purely about what is going to work for you.
George has been freelancing as a photo fixing and creative tutorial writer since 2002, working for award winning titles such as Digital Camera, PhotoPlus, N-Photo and Practical Photoshop. He's expert in communicating the ins and outs of Photoshop and Lightroom, as well as producing video production tutorials on Final Cut Pro and iMovie for magazines such as iCreate and Mac Format. He also produces regular and exclusive Photoshop CC tutorials for his YouTube channel.
