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I've just posted in your other thread.
Some of my images have been bought via Alamy, which makes it really easy as they handle invoicing etc.
For those sent direct to publications, I've usually sent an intro email but more of a 'did you know XYZ happened at ABC at the weekend? here are some images blah blah blah'.
This has led to some being published - now, I either agree a fee before publication or, for more deadline conscious newspapers, check the paper and if they've published, send them an invoice for image use. They usually just get paid.
Good luck!!
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There are always two people in every picture: the photographer and the viewer. ~ Ansel Adams
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